Career Opportunities

Business Manager Job Description

Posted: March 15, 2024

Available Immediately

For more information or to apply, contact, Fr. Jon Chalmers, President, at jchalmers@jcchs.org. 

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Full-time | Exempt | Professional

The Business Manager is a motivated, experienced professional able to direct the business operations of John Carroll. This position reports to the President. An ideal candidate for Business Manager will have 4 or more years of experience in accounting, financial administration, human resources and/or operations. In addition, this candidate will have a bachelor’s degree, master's degree preferred, with a strong finance or accounting background. The candidate must possess and model strong leadership skills, desire collaborative team management, be committed to understanding and embracing the cultural backgrounds of students and families, possess both excellent written and oral communication skills, and have experience as a supervisor of personnel. Experience in a school setting is preferable but not required.

JOB SUMMARY:

The Business Manager is responsible for:

• Managing the day-to-day business operations of John Carroll Catholic High School.

• Overseeing and managing student tuition, financial aid, and other student revenue sources.

• Administering various human resource functions, including payroll, insurance, benefits, and retirement plan relationships.

• Interfacing with Diocesan Finance Department and Human Resources.

Budget & Financial Administration

The Business Manager will:

• Serve as point of contact to school's primary financial/banking relationships.

• Organize and execute accounts payable.

• Execute all internal financial controls and policies, including oversight of procurement, credit cards, travel and more.

• Document and reconcile gifts in association with Alumni and Advancement.

• Process invoices, requisitions, and reimbursements for all employees.

• Generate financial reporting for all stakeholders including Booster Clubs.

• Support the work of the Alumni and Advancement Office especially related to DonorPerfect database.

• Ensure compliance with Diocesan Financial and Human Resources policies and procedures.

Tuition & Student Revenue

• Oversee the school's financial aid and tuition collection program, including establishment of tuition agreements with families, and invoicing families late with tuition payments.

• Oversee reporting and management of school choice programs administered by State of Alabama or its designees.

Personnel & Payroll

The Business Manager will oversee and ensure compliance regarding:

• Completion of all appropriate forms for new employees, para-professionals, and volunteers.

• Communication of employee benefits and changes to benefits to employees on a timely basis.

• Maintenance of documentation.

• Oversight of employee benefit records, provide employee payroll data to benefits vendors, and assist in the audit of associated programs.

• Organizing and reporting vacation, sick and personal days for all employees.

Ǫualifications

• Bachelor's degree with at least 4 years experience directly related to the duties and responsibilities specified; Master's degree preferred.

• Experience with ǪuickBooks, DonorPerfect, and FACTS Tuition Management Systems preferred.

• Commitment to the mission and values of John Carroll Catholic High School.

• Strong leadership skills and desire to be part of a collaborative, mission-driven team.

• Committed to understanding and embracing the cultural backgrounds of students and families.

• Possess both excellent written and oral communication skills.

• Supervisory experience preferred.

• Experience in a school setting is preferable but not required.

JOB SUMMARY 

The position is responsible for creating a safe, orderly, and Faith-filled environment suitable for instructing Choral Music.  Position motivates students to develop an interest in and an appreciation of music from different cultures, historical periods, and genres.  The position will encourage the development of each student's knowledge, skill, and talent and encourage them to work with other students as they create music as both an individual and as part of an ensemble.  In addition to developing a challenging choral curriculum, the Position will be responsible for the music in the weekly school-wide Liturgy with the help and advisement of the John Carroll Campus Minister. The person in this position is bound to all expectations listed in the Employee Handbook of the Diocese of Birmingham and the Faculty Handbook of John Carroll Catholic High School.

ESSENTIAL DUTIES 

Instruct secondary students in developing knowledge and skills in Choral music in accordance with the State and National Standards. 

Models non-discriminatory Christ-like practices in all activities. 

Establishes and maintains standards of pupil behavior and creates a safe, orderly, and effective environment for learning during practice, group rehearsals, and musical performances.  

Oversees the administrative functions of a choral program including: 

• Stewardship of yearly budget 
• Fundraising and Donations to the program 
• Costs of travel for events outside of school for educational and performance purposes

Select music appropriate for students' musical growth for classes, concerts, evaluations, and other events. 

Develops clear and concise instructional lesson plans and organizes class time to provide a balanced program of preparation, instruction, and rehearsal time. 

Uses various instructional techniques, including sight reading and musical repertoire appropriate for the ages and skill levels of students.  

Evaluates student performances and growth in knowledge and understanding and prepares regular progress reports.  

Conference regularly with parents/guardians and maintains an appropriate dialogue with Administrators regarding behavior observations and the performance of students.  

Collaborates within the Fine Arts Department and school community to plan, schedule, and rehearse choral participation in performances and school events.  

Collaborates and works under the direction of the Theatre Director in the Spring Musical Production in the capacity of Music Director.  

Maintains an organized and workable inventory of all music, uniforms, and equipment related to the choral program.  

EDUCATION/CERTIFICATION/EXPERIENCE:

• Bachelor of Music Education
• Current State teaching certification 
• School teaching experience preferred 
• Demonstrate a proficiency in all areas of vocal music - vocal styles, choral techniques, and sightreading
• Demonstrate adequate proficiency in keyboard skills

APPLICATION PROCESS: 

Interested candidates are encouraged to apply by submitting a resume, cover letter, and references to principal@jcchs.org.

JOB SUMMARY: 

John Carroll Catholic High School in the Diocese of Birmingham, Alabama, seeks an Athletic Director. Under the oversight of the Catholic Schools Office, the school's President, and reporting directly to the Principal, this role is central to advancing the school’s mission within the framework of Catholic values through sports and physical education. The Athletic Director is charged with fostering a culture of transformational leadership in sports, promoting idealized influence, intrinsic motivation, intellectual stimulation, and individual consideration among athletes and coaches.

KEY RESPONSIBILITIES:

• Develop and implement athletic programs that align with Catholic values and the school’s educational objectives, emphasizing character, teamwork, discipline, and academic achievement.

• Supervise and evaluate coaches, providing regular feedback and professional development opportunities to enhance coaching effectiveness and student-athlete development.

• Oversee game and event management, ensuring a positive, safe, and supportive environment for all participants and spectators.

• Collaborate with school administration to create a positive culture through sports, building activities that foster school spirit, community involvement, and student engagement.

• Manage athletic facilities, equipment, and budgets, ensuring resources are effectively allocated and maintained to support high-quality sports programs.

• Ensure compliance with all governing bodies, including state and diocesan regulations, regarding athlete eligibility, safety protocols, and sportsmanship standards.

• Develop and maintain relationships with other schools, athletic directors, and organizations to enhance the school’s athletic offerings and competitiveness.

• Advocate for and support student-athletes, providing guidance and resources to balance academic and athletic commitments.

• Lead initiatives to promote physical health, wellness, and lifelong fitness in the school community.

QUALIFICATIONS:

• Bachelor’s degree in Sports Management, Education is preferred

• Relevant certification in coaching, sports administration, or equivalent.

• A minimum of five years of experience in athletic administration or secondary or collegiate-level coaching is preferred.

• Demonstrated commitment to the values of Catholic education and the ability to model those values in the athletic program.

• Strong leadership, communication, and organizational skills; ability to inspire and motivate students, coaches, and the community.

• Proficiency in managing budgets, facilities, and scheduling.

• Knowledge of current trends in athletics, health, and fitness education.

The Athletic Director will play a pivotal role in creating an environment where sports serve as a conduit for teaching life lessons, enhancing student life, and building a community centered around health, respect, and excellence.

APPLICATION PROCESS:
Interested candidates are encouraged to apply by submitting a resume, cover letter, and references to principal@jcchs.org.

PRACTICE AND GAME COMMITMENT: 

Available to attend most/all program practices and ALL home and away games (Mon. and Wed. 4pm-6pm and Thursdays 5pm) 

COMMUNICATION (ALONG WITH HEAD COACH): 

Weekly emails, communication with famillies about upcoming events, practices, and games

Communications with other program coaches about events, performances, updates on program well-being 

Communication/Organization with Team Mom for game-day snacks/drinks

GENERAL DUTIES (ALONG WITH HEAD COACH): 

Organizing practice agenda (skills, conditioning, and sideline etiquette) 

Spirit Pack (ordering/receiving/passing out to athletes)

Assigning gameday duties to athletes (signs, speaker, team snacks)

Assigning leadership roles to athletes (captains, chaplain, etc.)

Organizing team bonding events (off campus) 

Keeping families updated and reminded of financial schedules (billed through FACTS)

Weekly check-ins and overall team well-being and individual athlete check-ins

Interested applicants should send a resume to: Ronald Steele, principal@jcchs.org